Facilities Advisory Committee

Facilities Advisory Committee

Committee Charge

The purposes of the Facilities Advisory Committee are as follows:

Assess and analyze municipally-owned facilities in order to prioritize physical plant needs and budgets.

Develop a quantifying, data driven facilities assessment and analysis methodology and process that informs decision makers and enables priority-setting among Capital Improvement Program (CIP), replacement, renovation, and maintenance projects.

Advise the Select Board, Town Manager, Planning Board, Budget Recommendations Committee, and Public Works Department (DPW) on facilities priorities, including construction, replacement, renovation, and maintenance, and the development of an overall facilities strategy.

Consider developing an Exeter Facilities Master Plan and a Facilities Policy.   

Coordinate where possible with other town Boards, Commissions, Committees, and other local entities, including the Public Library Building Committee.

Make any recommendations resulting from carrying out the aforementioned purposes.

In carrying out its Charge, the Committee also shall take into account the Facilities priorities described in the 2018 Town Master Plan adopted by the Planning Board, the 2015 Town Facilities Plan, and any other relevant studies and reports.

Membership of the Committee shall consist of five (5) residents, one non-voting Select Board member, and two (2) alternate members appointed by the Select Board. The Select Board shall conduct interviews for each application submitted. Members should have demonstrated experience in facilities planning, architecture, construction management, or some combination thereof. Ideally members will come from a broad constituency and be able to objectively prioritize needs of the Town in this area. It should be noted that while these qualifications are desired, they are not absolute and appointments may be made for members without having the aforementioned qualifications, if a shortage of such candidates exists.

Terms of membership shall be 3 years, ending April 30th. Initial terms shall be set for 1, 2, and 3 years, and thereafter be set at 3 years. Members may be re-appointed for subsequent terms.  The Committee shall elect offices of Chairman, Vice-Chairman and Clerk serving one year terms each. Terms of officers may be renewed in consecutive years.

The Committee shall meet monthly for the first calendar year after establishment and periodically thereafter. The Committee shall provide an annual report to the Select Board.

As a public body serving the Town, the Committee shall abide by State “Right-to-know” laws as enacted under Chapter 91-A of the NH Revised Statutes Annotated.

Adopted by the Select Board April 11, 2016
Revised and Adopted August 27, 2018
Revised and Adopted May 20, 2019

Updated:  April 2, 2024